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AI tools and how to use them

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Hey guys,meet your new AI collegue!

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So this cute
thing can help us with everything?

It's a self learning machine.
It can help you translate and summarize texts and analyze visual information...

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AI should not be used to discriminate against, or harm individuals or groups based on their race, gender, ethnicity, religion, sexual orientation or any other protected charisteristic

Well, there is a policy that sets
out guidelines for the responsible use of AI tools within our organization.

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REMEMBER!

Get inspiration: Be cautious when using the output of AI tools as they may contain errors.

Inspire: Avoid using confidential information as input to AI. Only share small, non-valuable pieces of information.
(** unless allowed in AI policy)

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1. Use the tools for their intended purpose and as descibed in their documentation and user manuals.

To ensure ethical and responsible use of AI tools, adhere to the following guidelines:

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2. Verify the accuracy of the data provided to you by AI tools.

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3. Avoid making decisions that could significantly impact individuals or groups solely based on AI without human review

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4. The AI tools must first be evaluated by an information security officer to ensure they are fit for use

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5. The evaluation ensures the AI tool has been built in accordance with laws and regulations.

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6. If you use AI tools to record meetings and for taking notes and summarizing them, you must ask for consent from all participants.

Hey,-I-want-to-record-our-meeting.
Is-that-okay-with-you?

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Management and supervisors are responsible for ensuring compliance and taking action in case of policy violations.

Follow the AI policy at all times!

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AI tools will be regularly evaluated to ensure their effectiveness, efficiency, and ethicality.

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- Policies and procedures are improved to align with changes in technology and best practices.

- Any changes will be communicated through established channels.

- The policy will be reviewed annually or as deemed necessary by the Information Security Office.

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AI is an amazing tool, but we have to use it with care!

If you suspect a violation
of the AI policy or related laws, please report it to your supervisor or the Information Security Officer.